We build and fix the systems your revenue runs on.
Tinyvation designs, builds and rescues the systems your business runs on: CRM, automation, AI agents and revenue reporting. Scoped on a call, quoted as one fixed price, shipped in weeks.
Fixed-price projects or monthly retainers · quoted in writing before you sign
Systems we build in every week
HubSpot
Salesforce
GoHighLevel
Zapier
Make
n8n
Claude
OpenAI
Apollo.io
Stripe
QuickBooks
Shopify
Slack
ClickUp
Asana
GA4
Looker Studio
Typeform
Aircall
Common bottlenecks
The leaks we find on almost every first call.
All of them are common. All of them are fixable in weeks.
01 · TIME
- Someone re-types form submissions into the CRM by hand.
- Monday starts with two hours of copy-paste reporting.
- Three tools hold three different versions of the same client.
- Onboarding a new hire means "shadow me for a month."
02 · MONEY
- Invoices go out late because the data lives in five places.
- You pay for seats and software nobody has opened since March.
- A grant report took three weeks of staff time to assemble.
- Nobody can say what a client costs to serve.
03 · GROWTH
- Hand-raisers wait days for a reply, then go quiet.
- Follow-ups happen when someone remembers, not when they should.
- The pipeline review is a debate about whose number is right.
- You turned down work because the systems could not absorb it.
What we do
Five disciplines. One fixed price per project.
Every project is scoped on a free call and quoted as one fixed price, in writing, before you sign. Most first projects are live inside three weeks.
RevOps & CRM
HubSpot, Salesforce, Pipedrive and GoHighLevel: implemented, migrated or rescued. Pipelines that match how you sell, and reporting your team trusts.
typical first project: live in 1 to 4 weeks
RevOps & CRMGTM Engineering
Outbound infrastructure with Clay, Apollo and Instantly: signal-based lists, enrichment, sequencing and CRM sync. Built to book real meetings.
typical first project: live in 1 to 4 weeks
GTM EngineeringAutomation & AI
Zapier, Make and n8n workflows with error handling that holds. Plus AI agents on Claude and OpenAI for triage, enrichment, research and reporting.
typical first project: live in 1 to 3 weeks
Automation & AIFor Non-profits
Funding-readiness audits, funder-grade reporting, donor and member CRMs. Built by people who have run ops inside resource-capped orgs.
typical first project: live in 1 to 3 weeks
For Non-profitsIT Security & AI Governance
Fractional security leadership, risk assessments, and the policies auditors and insurers ask for. Plus AI guardrails so your team uses it without leaking data.
typical first project: live in 1 to 3 weeks
IT Security & AI GovernanceThe handover
You keep the system, the documentation and the numbers.
Every engagement ends with working software in your accounts: reporting that reconciles to the books, automations with run histories anyone can read, and documentation your team can follow without us in the room.
Tiny innovations
Start with the smallest thing that matters.
We pick the highest-leverage small fix, ship it fast, and earn the next one. Here is what a first engagement usually looks like.
TI-01 · live in about 1 week
Lead routing that catches every hand-raise
Every form, email and call lands in the CRM, gets an owner, and gets a follow-up date. Automatically.
TI-02 · live in 1 to 2 weeks
CRM cleanup and de-duplication
Duplicates merged, dead fields retired, lifecycle stages that mean something. A CRM your team can rely on.
TI-03 · live in 1 to 2 weeks
One dashboard that reconciles
Board-ready or funder-ready numbers pulled live from the source. The Monday report assembles itself.
TI-04 · live in 2 to 3 weeks
An AI agent for the inbox
Triage, drafting and enrichment on Claude or OpenAI, wired into the tools you already use. Reviewed by a human, always.
TI-05 · live in about 1 week
Quote-to-invoice, hands free
Deal closes, invoice goes out, payment reconciles in QuickBooks or Stripe. Month-end reconciliation takes care of itself.
TI-06 · live in 1 to 2 weeks
Outbound list, enriched and verified
A signal-based prospect list with verified emails and research notes, synced to your CRM and ready to send.
One fixed price, in writing, after a 30-minute discovery call.
How we work
A diagnosis, a fix, and a clean handoff, in weeks.
Discovery call
Thirty minutes. You talk, we ask questions, and together we name the bottleneck worth fixing first.
day 0 · freeScope in writing
You get a one-page scope: the fix, one fixed price, the date. No surprises in the proposal, ever.
day 2 to 3Build
We build inside your accounts with check-ins you can read in a minute. If scope moves, we re-quote before continuing.
week 1 to 3Handoff, documented
A walkthrough, plain-English documentation, and your team running it without us. You own everything.
you own it allTrack record
Built on years of work inside real operations.
Rajat spent years as the ops function inside resource-capped organizations. These numbers come from that work.
600+
automations and workflows shipped across client systems
85%
of manual recruitment work eliminated in one rebuild
4,000+
applicants moved through automated funnels we built
$0
in surprise invoices. Scope moves only after you approve it in writing
CASE 01 · RECRUITMENT OPS
4,000+ applicants, one funnel, 85% less manual work
Education and staffing org. Screening and scheduling run on applicant behaviour.
CASE 02 · AI OPERATIONS
Shift allocation: from hours to near-instant
AI parses every request; ownership locks made double booking impossible.
CASE 03 · TINY INNOVATION
A referral engine that replaced paid software
$0 ongoing cost. Codes, discounts and invoices automate themselves. Referrals in week one.
The alternatives, priced honestly
What this costs against the other ways to get it done.
| Tinyvation | Full-time ops hire | Big agency retainer | Doing it yourself | |
|---|---|---|---|---|
| Cost | One fixed price per project, agreed before work starts | $90K to $150K+ per year, plus ramp | $5K to $15K per month, 6-month minimums | No cash cost, but significant founder time |
| Starts delivering | Most first projects live inside 3 weeks | 3 to 6 months to hire and ramp | After onboarding and strategy phases | Whenever the day job allows |
| Scope honesty | Fixed price in writing before you sign | Full salary whether busy or not | Billed monthly whether used or not | Scope is improvised as you go |
| Delivery team | Tinyvation experts | The person you hired, alone | Whoever is staffed on you this quarter | You, in spare hours |
| When it ends | You own everything, documented | Knowledge walks out the door | Assets often live in their accounts | Undocumented, fragile, yours |
A full-time hire is the right call eventually. We will tell you when you are there, and help you hire them.
Before you book
The questions we hear most often.
What does it cost, really? +
Every project gets one fixed price, quoted in writing after a free 30-minute call and before you sign anything. We do not publish an hourly rate because it cannot tell you what your project costs: that depends on your data, your tools and what is already connected. There is no minimum project size, and for ongoing work we also offer monthly retainers. How we price.
Do we have to commit to a big project up front? +
No. Start as small as you like: one fix that matters is a real project. If you want ongoing help afterwards, we work on a monthly retainer, or on prepaid support hours that never expire if your needs come and go.
We already have HubSpot, but it is a mess. Can you still help? +
That is the most common place we start. We audit what you have, fix what is broken, and rebuild the parts your team quietly stopped using. You rarely need to start over, and we will tell you plainly if you do.
What if we do not know what our bottleneck is? +
Book the call anyway. Naming the right bottleneck is half the work, and thirty minutes of the right questions is usually enough to find it. The call costs nothing either way.
What happens if we stop working together? +
You own everything. We build inside your accounts, document how it works in plain English, and hand it back clean so your team can run it without us. You stay independent by design.
What if I am not based in Canada? +
Common, and simple. International clients pay no GST/HST, so the price in your quote is the price you pay. We work asynchronously across time zones and have clients in the US and overseas.
Bring us the bottleneck costing you most.
Thirty minutes. We will name the bottleneck, tell you what fixing it takes, and tell you honestly if you do not need us.
Fixed-price projects or monthly retainers · quoted in writing before you sign · no minimum